Clare Libraries

Purpose

Enable members of the public to join the library in order to be able to borrow books and other resources.

Lawful Basis for Processing Data

Article 6 1 (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, namely the Local Government Act 2001, Part 9, Chapter 3 – Library and Archival Functions.

Third Party Sharing

Local government auditor as required and county solicitor as required.

Third Party Data Processors

• Civica

Purpose

Enable members of the public to use wifi in libraries.

Lawful Basis for Processing Data

Article 6 1 (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, namely the Local Government Act 2001, Part 9, Chapter 3 – Library and Archival Functions.

Third Party Sharing

Local government auditor as required and county solicitor as required.

Third Party Data Processors

• Sord Data Systems

Purpose

Enable members of the public to use the internet in libraries.

Lawful Basis for Processing Data

Article 6 1 (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, namely the Local Government Act 2001, Part 9, Chapter 3 – Library and Archival Functions.

Third Party Sharing

Local government auditor as required and county solicitor as required.

Third Party Data Processors

• Interleaf

Library patrons can access online resources such as eBooks, eAudiobooks, online magazines, online newspapers, online training and learning resources.

Purpose

Clare Libraries allows third parties to check certain information items against the library management system system in order to confirm their validity.

Lawful Basis for Processing Data

Article 6 1 (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, namely the Local Government Act 2001, Part 9, Chapter 3 – Library and Archival Functions.

Third Party Sharing

Local government auditor as required and county solicitor as required.

Third Party Data Processors

• Borrowbox
• Libby
• Pressreader
• Irish Newspaper Archive
• Transparent Languages
• Universal

Purpose

To send newsletters and notifications of events (artistic, linguistic, educational, community or similar interests) to those interested, the library service uses an online mailing list facility called MailerLite.

Lawful Basis for Processing Data

Article 6 1 (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, namely the Local Government Act 2001, Part 9, Chapter 3 – Library and Archival Functions and Local Government Act 2001, Section 159(1).

Third Party Sharing

Local government auditor as required and county solicitor as required.

Third Party Data Processors

• MailerLite

Purpose

To manage attendance and capacity at library events, a booking system is used.

Lawful Basis for Processing Data

Article 6 1 (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, namely the Local Government Act 2001, Part 9, Chapter 3 – Library and Archival Functions and Local Government Act 2001, Section 159(1).

Third Party Sharing

Local government auditor as required and county solicitor as required.

Third Party Data Processors

• Ticket Tailor

Administering requests under the Freedom of Information Act 2014.

Purpose

To facilitate the legal rights of persons to access records of the local authority.

Lawful Basis for Processing Data

Article 6 1 (c) processing is necessary for compliance with a legal obligation to which the controller is subject, namely the Freedom of Information Act 2014.

Third Party Sharing

Local government auditor as required and county solicitor as required, and Office of the Information Commissioner.

Third Party Data Processors

None.

Administering data access requests under the GDPR or Data Protection Act 2018.

Purpose

To enable data subjects or third parties to exercise their rights under data protection law.

Lawful Basis for Processing Data

Article 6 1 (c) processing is necessary for compliance with a legal obligation to which the controller is subject, namely the GDPR and the Data Protection Act, 2018.

Third Party Sharing

Local government auditor as required and county solicitor as required, and the Data Protection Commission.

Third Party Data Processors

None.

Managing donation and deposit agreements for archive collections and acquisitions

Purpose

To preserve records for posterity and to facilitate public access to county records

Lawful Basis for Processing Data

Article 6 1 (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, namely the Local Government Act 2001, Part 9, Chapter 3 – Library and Archival Functions.

Third Party Sharing

Local government auditor as required and county solicitor as required.

Third Party Data Processors

None.

CCTV system to for health and safety and premises and asset protection

Purpose

To provide CCTV in order to protect the assets and properties of the library service and promote the interests of health and safety of staff and visitors.

Lawful Basis for Processing Data

Article 6 1 (c) processing is necessary for compliance with a legal obligation to which the controller is subject, namely the Freedom of Information Act 2014.

Article 6 1 (f) Legitimate interests of the controller (security of assets).

Third Party Sharing

Local government auditor as required and county solicitor as required.

Third Party Data Processors

• Monitor Alarms

Managing health and safety issues within library services, including accident and near-miss and dangerous incident reports.

Purpose

To manage health, safety and welfare at work.

Lawful Basis for Processing Data

Article 6 1 (c) processing is necessary for compliance with a legal obligation to which the controller is subject, namely the Health, Safety and Welfare at Work Act, 2005.

Third Party Sharing

Local government auditor as required and county solicitor as required, and HSA.

Third Party Data Processors

None.